Calendar reminders notify you of upcoming appointments scheduled for your Private Email mailbox. This article will explain how you can manage and customize appointment notifications.

The reminder settings for your calendar are tied to your mailbox, not the specific appointment, and not shared between users. If you configure a reminder for an appointment or a series, these settings will not automatically apply to other participants. The reminder that you configured will only be shown to you. For example, if you have a default reminder of 15 minutes before an event, but for some specific appointment you set a reminder to notify you 30 minutes before, the second setting will be applied. The reminder will only apply to you and not to any other participants in the appointment.

Reminders can be configured at cross-appointment (default setting) and per-appointment levels.

Setting up default reminders
Setting up custom reminders

Setting up default reminders

You can define a default calendar reminder for your mailbox. To set up or modify your default reminder settings, you will need to do the following:

1. Navigate to the Settings menu.
2. Under the Settings section, find and click on Calendar.
3. In the Calendar settings, locate the New Appointment section.
4. Set the Default Reminder (e.g., 15 minutes before the event).

NOTE: The default calendar reminder setting applies to all new appointments and appointment series you create, but not to appointments that others create.

Setting up custom reminders

You can configure reminders for specific appointments or series of appointments, even if the appointment(s) were created by others, as long as you have the necessary permissions to edit it. This allows you to manage notifications on a per-appointment basis.

To set up a reminder for a new appointment:

1. In the appointment editing window click on the current setting below Reminder. The Edit reminders window opens. It shows the current reminder.
2. To change the current reminder, select the reminder type, choose a time for the reminder, and define the benchmark for the time.
3. To add another reminder, click on Add new Reminder. To delete a reminder, click the Delete icon.
4. Click on Apply.

To modify a reminder in an appointment that you have editing rights for, do the following:

1. Go to the appointment editing window in your Private Email Calendar.
2. Click on Edit in the appointment pop-up window.
3. Adjust the reminder settings in the Reminder category at the bottom of the window.

To modify a reminder in an appointment that you do not have editing rights for, do the following:

1. Depending on the view, you have the following possibilities:

• Click on an appointment in a calendar view. A pop-up opens.
• Select an appointment in the list view. Double-click on the appointment. The appointment will be displayed in a window.

2. Click the More actions icon. Click on Change reminders. The Change reminders window opens.

3. Click on a reminder. The Edit reminders window opens. You can edit or delete a reminder or add a new one.

In the same way, you can add or modify a reminder for a recurring event (series).

NOTE: When you set a reminder for an individual appointment or series, this setting will override your default setting for that specific event.