How to write a bio about yourself for work: 6 short professional bio templates

Short professional bios can be just as effective as long ones that detail your accomplishments. Whether you need to work within Twitter’s character count or you’re making career moves on LinkedIn, a well-written short professional bio gives you the chance to make an excellent first impression. Here’s how to turn this brief text into a powerful introduction to your greatest strengths and accomplishments.

What is a short professional bio?

A short professional biography is a brief summary of your career accomplishments. It provides an overview of your most relevant professional experiences, qualifications, and achievements.

Short professional bios are usually written in the third person and are limited to a few sentences or concise paragraphs. The shorter length works well as a quick introduction for resumes, professional profiles, employer websites, social media accounts, author descriptions, and speaking engagements.

Short professional bio templates for copy and paste

Wondering how to write a professional biography? Start by looking at some helpful bio samples. We’ve put together a collection of templates for some of the most popular careers to help you get started and demonstrate common bio formats.

It’s easy to copy and paste any of these bio templates into a CV, cover letter, or social media profile and customize it with your personal experiences and achievements. This bio will be an effective way to introduce yourself to potential employers, clients, and contacts.

Below, you’ll find short bio examples for Instagram users, real estate agents, artists, and teachers. But first up, here’s a general short bio template for those who don’t fall into one of those categories:

“[Your name] is a [professional title] at [current employer] with [length of experience] helping [target audience] with [audience’s problems]. Specializing in [area of expertise], [first name] uses that experience to [describe most important aspects of the job]. 

By focusing on [branding statement about what matters professionally], [first name] has been able to put the [degree(s)] they earned at [college or university attended] to good use. Over the years, [first name’s or pronoun] strengths at [employer or project] have garnered some recognition for/by [major accomplishments]. [First name] may spend their days at [employer or employer location], but it’s the [one or two aspects of the job that they’re passionate about] that gets them up in the morning.

When they’re not at [employer], [first name] is an avid [hobby] and loves spending time [another hobby or interest].”

Instagram bio template

Instagram bios have a 150-character maximum, so be sure to keep your description as concise as possible. Sum up your personal brand in a few key phrases to make sure it fits within the limits of a social media bio profile:

“[Professional title] with [length of experience]. Specializing in [key skills] to help [target audience] with [audience’s problems]. [Optional: Mention professional awards/recognition].”

Real estate agent bio template

Real estate clients tend to choose agents they relate to and trust. That’s why this professional bio example features a balance of career accomplishments and personal details:

“[Your name] is a [professional title] at [current employer] with [length of experience]. [First name] is known for their extensive knowledge of the [location] market, and is passionate about helping their clients find the perfect home.

While attending [college or university], [first name] earned a degree in [field of study]. Over the years, they have earned recognition from [major accomplishments/awards].

[First name] lives in [city] with their [family or pets]. Outside of real estate, they are an avid [hobby] and love spending time [another hobby or interest].”

Artist bio template

As an artist, your bio description should do more than just detail your experience. It should also express the point of view and motivations behind your work:

“[Your name] is a [type of artist] known for [type of artwork, such as performances or photography]. They use [materials or inspiration] to create works which [purpose, motivation, or intended effects]. 

[First name] graduated from [college or university] with a degree in [field of study]. Their work has been featured in [shows or galleries] and recognized through [awards and accomplishments].”

Teacher bio template

When creating a bio as a teacher, try to clearly communicate the essential elements of your teaching philosophy. The following bio example for work in education combines professional qualifications with a few personal details:

“[Your name] has been teaching [grade/subject] for [length of experience]. They are thrilled to be a member of the staff at [current employer] and are passionate about inspiring students through [teaching philosophy].

[First name] has a degree in [field of study] from [college or university] and has completed [professional development courses]. Their professional honors include [awards or recognition].

When not in the classroom, you can find [first name] enjoying [hobbies] or spending quality time with [family or pets].”

What to include in a short bio

Now that you know how effective a short bio can be, you’re getting closer to putting the proverbial pen to paper and letting the world know more about you. Before you get started on your bio ideas, it’s important that you consider each element you want to mention in it. A correct representation of your professional work experience may become an ace up your sleeve, especially if it's narrow and global at the same time, such as bringing technical innovations to the market, proving new hypotheses in science, or digitization of processes in the healthcare industry. A good professional bio should include the following bits of information, regardless of your writing style or your goals:

• Start with who you are and what you do. The basics of a bio include your name and a brief summary of your professional endeavors and goals.
• Describe what you’re currently doing. Include quantifiable information that can show how effective you are in your most recent position.
• Share a couple of professional triumphs. If you’ve enjoyed a level of professional excellence that resulted in special recognition, share those results. This is your moment to showcase two or three key moments in your career, such as awards, special recognition, or significant accomplishments. Approach this like you would a cover letter for a job application.
• Create a branding statement. Consider your values as a professional and take some space to outline them. Think of this as an easy way to help people quickly determine what matters to you.
• Include some personal details that showcase your personality. At the end of the day, your career doesn’t completely define you. Feel free to include interests and hobbies in your bio to make you more relatable.
• Mention how to reach you. Add social media links or an email address to your bio. This one is more optional and context-dependent, but a smart idea nonetheless. 

Photo by Aman Pal on Unsplash

How to write a professional short bio: 5 steps

You’ve seen how to write a bio for different careers based on our templates. In addition, you’ve reviewed the list of key details to include in your short professional bio. With all that in mind, here are the five steps for how to write a professional bio:

1. Identify the bio’s purpose and gather information. Good news — if you followed along in the previous section, then you’ve already arrived at this step. Knowing why you’re writing the bio, who you expect to read it, and how you want to present yourself to that reader is important to the bio writing process.

2. Choose either a first- or third-person perspective. Do you want to use first-person “I” and “me” language, or do you want to talk about yourself in the third person? Third person sounds as though someone else wrote your bio for you, giving it an air of objectivity. However, if you’re posting this on your own portfolio page and the rest of your content is written in first person, then you may want to stick with that style for consistency.

3. Write for the platform. Depending on where you’re posting this bio, you may have a short character limit or as much digital real estate as you want. A Twitter bio will naturally be much shorter than your website. Consider writing bios of different lengths to fit each situation.

4. Begin writing. Your bio should contain everything you collected earlier. It should start with a broad overview of who you are and what you do before ultimately diving into your background and what makes you unique. Have fun with it, but remain professional. Be thorough, but don’t overstay your welcome.

5. Proofread, proofread, proofread. Before posting your professional bio online, walk away from the finished product and then return to it with fresh eyes. Reread it and make edits. When you’re good with your edits, share your bio with a friend you trust to look it over. Once this process is complete, your short professional bio is ready for prime time.

Photo by Luis Villasmil on Unsplash

6 catchy professional bio examples by real people

While the professional work bio examples provided above can serve as a good starting point for your own biography, it may help to check out some real bios from successful individuals in their fields. Reading through these biography examples can give you a better idea of how our templates can be customized for any career path. It’s especially helpful to see the way in which these personal bio examples create a strong impression in just a few sentences or paragraphs.

Tim Cook

The bio: Tim Cook is the CEO of Apple and serves on its board of directors.

Before being named CEO in August 2011, Tim was Apple’s chief operating officer and was responsible for all of the company’s worldwide sales and operations, including end-to-end management of Apple’s supply chain, sales activities, and service and support in all markets and countries. He also headed Apple’s Macintosh division and played a key role in the continued development of strategic reseller and supplier relationships, ensuring flexibility in response to an increasingly demanding marketplace.

Prior to joining Apple, Tim was vice president of Corporate Materials for Compaq and was responsible for procuring and managing all of Compaq’s product inventory.

Previous to his work at Compaq, Tim was the chief operating officer of the Reseller Division at Intelligent Electronics.

Tim also spent 12 years with IBM, most recently as director of North American Fulfillment where he led manufacturing and distribution functions for IBM’s Personal Computer Company in North and Latin America.

Tim earned an MBA from Duke University, where he was a Fuqua Scholar, and a Bachelor of Science degree in Industrial Engineering from Auburn University.

Why it’s good: Featured on a corporate about page and focused on one of the most important people in tech, Tim Cook’s professional bio speaks directly to his impressive professional history. This bio is a great example for someone with significant experience in their field.

Richard Branson

The bio: Founder of the Virgin Group, which has gone on to grow successful businesses in sectors including mobile telephony, travel and transportation, financial services, leisure and entertainment and health and wellness. Virgin is a leading international investment group and one of the world's most recognised and respected brands. Since starting youth culture magazine “Student” at aged 16, I have tried to find entrepreneurial ways to drive positive change in the world. In 2004 we established Virgin Unite, the non-profit foundation of the Virgin Group, which unites people and entrepreneurial ideas to create opportunities for a better world. Most of my time is now spent building businesses that will make a positive difference in the world and working with Virgin Unite and organisations it has incubated, such as The Elders, The Carbon War Room, The B Team and Ocean Unite. I also serve on the Global Commission on Drug Policy and supports ocean conservation with the Ocean Elders. I'm a tie-loathing adventurer, philanthropist and troublemaker, who believes in turning ideas into reality. Otherwise known as Dr Yes!

Why it’s good: Richard Branson’s LinkedIn professional bio just exudes his personality. Seen as an eccentric billionaire with a penchant for space travel, the Virgin Group founder meshes his professional accomplishments with the many value-driven, philanthropic passion projects he’s undertaken over the years.

Ann Handley

The bio: Ann Handley is a writer, digital marketing pioneer, and Wall Street Journal best-selling author who inspires and empowers you to create marketing that your customers will love, igniting real results for your business.

Ann Handley writes and speaks about how businesses can escape marketing mediocrity to achieve tangible results.

And she will inspire you to do work you’re proud of.

Why it’s good: Marketing guru Ann Handley's profile is short, sweet, and to the point. Perfect for most venues, such as the personal website this is posted on, Handley's bio explains what her strengths are and how she can best help you and your business.

Joaquin Duato

The bio: Joaquin Duato is the Chief Executive Officer of Johnson & Johnson and serves on its Board of Directors. As CEO of the world’s largest healthcare company, Joaquin leads a global workforce of 135,000 employees in developing and delivering transformational and innovative healthcare solutions in Pharmaceuticals, MedTech, and Consumer Health.

From his early days in Spain, Joaquin found inspiration by focusing on how healthcare improved patients’ lives. Over the course of three decades with the company, he developed a deep understanding of what’s possible at Johnson & Johnson by working in all business sectors and across multiple geographies and functions. Before being named CEO, Joaquin served as the Vice Chairman of the Executive Committee, where he provided strategic direction for the Pharmaceutical and Consumer Health sectors and oversaw both Information Technology and the Global Supply Chain.

Joaquin’s many accomplishments include driving the transformation of the company’s pharmaceutical business into a global powerhouse by refocusing strategy and investment around core therapeutic areas and areas of greatest unmet need during his tenure as the sector’s Worldwide Chairman. More recently, he oversaw the company’s rapid response to the COVID-19 pandemic and drove coordination of global initiatives to safeguard the health of employees and ensure business and supply chain continuity, so the company’s life-saving medicines and products reached patients and communities in need.

A believer in the power of technology to accelerate progress in healthcare, Joaquin is leading Johnson & Johnson to harness data science and intelligent automation for insight generation so that teams work as a united front, with expertise and purpose, to solve the world’s toughest health challenges.

A dual citizen of Spain and the United States, Joaquin’s international perspective gives him a deep appreciation of diversity in all its forms. He is committed to building an inclusive workforce that reflects the patients J&J serves, evidenced by nearly a decade acting as Executive Sponsor for the African Ancestry Leadership Council ERG.

Joaquin earned an MBA from ESADE in Barcelona, Spain, and a Master of International Management from Thunderbird School of Global Management in Phoenix, Arizona. He lives in Pennsylvania with his wife and two college-aged children.

Why it’s good: Joaquin Duato, an executive at pharmaceutical company Johnson & Johnson, shares an extensive profile. Not only does this corporate professional bio outline his impressive career, but the long-form entry backs up his status as someone at the top of his game by listing past accomplishments.

Anne T. Madden

The bio: Anne T. Madden is Senior Vice President and General Counsel for Honeywell.

She is responsible for managing legal affairs, Government Relations, health, safety, environment, product stewardship and environmental sustainability. Anne is also responsible for Honeywell’s global M&A efforts.

Prior to taking this role in 2017, Anne was Vice President, Corporate Development and Global Head of M&A, leading acquisition and divestiture activities for 16 years. During her tenure, Honeywell made around 100 acquisitions, representing approximately $15 billion in revenues and divested about 70 businesses, representing close to $9 billion of non-core revenues.

Anne joined Honeywell’s predecessor AlliedSignal in 1996 as General Counsel of Fluorine Products. Later that year she became Vice President and General Counsel of Specialty Chemicals and then Vice President and Deputy General Counsel of Performance Materials and Technologies (PMT).

Prior to that, Anne worked at Shearman & Sterling and KPMG Peat Marwick.

Anne earned an A.B. in English and American literature from Brown University, an M.S. in accounting and MBA in finance from the NYU Stern School of Business, and a J.D. from the Fordham University School of Law, where she was Managing Editor of the Law Review.

Why it’s good: Anne Madden's corporate bio is shorter than Joaquin Duato's, but it still manages to detail her career's trajectory in a comprehensive way. Additionally, it offers quantifiable data to show how proficient she is in her field.

Ethan Klein

The bio: Host of @TheH3Podcast

(Podcast Booking Inquiries: podcast@h3h3productions.com) (Business Inquiries: workwithh3@gmail.com)

Why it’s good: Not all professional bios need to be lengthy descriptions of a person's career, passions, and hobbies. Ethan Klein's Twitter bio not only highlights his current role as the host of the H3H3 Podcast, but also provides potential connections and partners with ways to get in touch. It gets straight to the point in a way that’s atypical for most professional bios, but it certainly meets the definition for short without missing any key information.

Get started on your bio

Anyone can write their own professional bio. Whether you’re looking to book additional side gigs, trying to promote past work, or currently seeking full-time employment, crafting the right professional bio for your needs can give you a leg up in achieving your goals. Through the use of tools like Namecheap Site Maker, you can put together a personal or professional site that highlights your work and showcases who you are as a person by broadcasting your bio to the internet. Likewise, if you’re looking for tips on crafting a professional bio for networking purposes, you may want to check out Namecheap’s Business Card Maker, which can help you make a great first impression with a well-designed calling card.

Ready to get your name out there and build your professional brand? It’s time to write your professional bio and use Namecheap as your source for a website and professional identity.

FAQs

1. What is bio short for?

“Bio” is short for “biography,” referring to a history of someone’s life. A professional bio focuses primarily on career history, though it sometimes includes a few personal details as well.

2. What should a short bio include?

A good bio for work should include details about your professional credentials and career experience, such as relevant education and qualifications, positions at past or current employers, and awards or recognition in your field.

Other things to put in your bio, if space allows, include key skills and proficiencies and a few personal details about your location, family, and hobbies.

3. How long should a short bio be?

Short bios shouldn’t exceed around 150 to 200 words. This is typically the equivalent of 2 or 3 short paragraphs. 

In cases where you’re limited on space, such as social media profiles and article bylines, you may need to create an even shorter summary of your professional experience that is only 2 to 3 sentences long.

4. Why do I need a professional bio?

Professional bios can help advance your career. Unlike a detailed resume, a short bio allows you to showcase your experience and qualifications in a succinct and easy-to-digest way. Your bio can serve as a great icebreaker for networking events and help you attract attention on platforms like LinkedIn. You can also write a bio about yourself for work to share important awards, honors, and career milestones.

If written properly, your professional bio will make you more attractive to potential employers and clients by highlighting exactly what makes you a unique and worthwhile addition to any team or project.